As an entrepreneur who is in the early years of growing your online coaching business, getting, and staying organised can be the key to overcoming procrastination and achieving success.
It simple really but I know that it’s never easy!! It’s a real challenge when you’re super enthusiastic about growing your business, and there’s so much you want to do, and yet you feel like there’s never enough time. You wind up feeling of overwhelmed, overloaded and of course, this leads to procrastination!
It’s very frustrating!
But fear not! With a few simple strategies for getting organised, you can conquer procrastination and become a productivity powerhouse.
In this blog, we’ll explore some practical tips to help you get organised and stay on track. These certainly work for me and whenever I feel that onset of overwhelm, I know that I’ve dropped one or more of these good habits:
Set clear goals and priorities
The first step to getting, and staying organised is to set clear goals and priorities for your business. As business owners, the priority is getting clients and ensuring consistent cash-flow (otherwise your business is just a hobby).
This means that proactive marketing activities have to be a consistent daily activity. I usually am most creative first thing in the morning so this is when I write my blogs, emails and notes for my videos and live-streams.
When you have clear goals, you’re giving your brain clear instructions as to where you want to be in the next day, week and month. This is important to spark your innate resourceful and creativity
Make a list of the most important tasks that need to be done each day, week, and month. Prioritise these tasks based on their importance and urgency.
Create a Schedule
I used to resist this one. I used the excuse that it felt restrictive to my freedom! But when I finally got my head around the truth that discipline creates freedom, creating and sticking to a schedule has been a total game-changer for my productivity.
A schedule helps you get, and stay organised and ensures that you’re working on the most important tasks at the right time. Start by identifying your most important tasks and scheduling them into your day. This could be anything from writing blog posts to creating new coaching programmes.
Make sure to set aside enough time for each task and give 15 minutes of white space in between each scheduled block. One of my favourite tips when it comes to scheduling is to create a persona for that block of time. For example: I schedule 7am – 9am is my time for my mindset work, journalling and exercise. In my schedule this 2 hour block is identified as “Wellness Warrior”. My marketing time blocks are when I step into the identify of a “Client magnet”.
Make it fun, and understand that this seeming silliness is a powerful mindset hack because how we self-identify affects how we think, feel and act!!
Break Tasks into Small Steps
Procrastination is a symptom of a particular mindset. We have a belief that the tasks we’re avoiding are going to be painful in some way. Much of the time our minds make the task big and hairy!
So, another effective strategy for conquering procrastination is to break those big hairy tasks into small bite sized, easy to manage steps. When you’re faced with a large, daunting task, it can be easy to put it off. But if you break it down into smaller, more manageable steps, it becomes much more doable.
By focusing on one step at a time, you’ll feel more motivated and less overwhelmed. Additional hint: Celebrate yourself wildly after each step! Be generous and emphatic in your praise for yourself!
Get it out of your head
Your brain is doing it’s best to retain everything that you need to remember! There’s so much! From business to do’s, to birthdays, to kids school and schedules to house stuff – the list is endless and no sooner have you ticked something off, that something new to do pops in (to your head).
In order to feel like you’re in control and able to manage, and to get organised, it’s helpful to dump it all out on to paper. Then you can systematically go through the list and prioritise, park for next week, or pass on to someone else to do (Yep! That means asking for help!)
Distractions are one of the biggest culprits when it comes to procrastination. Whether it’s social media, email, or your phone, distractions can quickly derail your productivity.
To avoid distractions, try to eliminate them as much as possible. Turn off notifications on your phone, close unnecessary tabs on your computer, and set aside specific times for checking email and social media.
I have a post-it note on my monitor that just has the word “FOCUS” written on it. It reminds me to stay present, and focus on one thing at a time. Did you know that it takes something like 27 minutes for your brain to re-calibrate back to the same level of concentration that it had before you took that 2 minute detour to check Facebook? That’s almost 30 minutes of time lost for 2 minutes of “just checking Facebook”!! It’s not worth it!
A tough one for the high achiever types. I find myself saying “I’ll just do this one thing real quick…” 3 hours later, it’s time to jump on a client call or cook dinner.
Taking breaks is an important part of staying productive and avoiding burnout. When you’re working on a task for an extended period, it’s easy to become fatigued and lose motivation. Taking short breaks can help you recharge and stay focused.
Try taking a 5-10 minute break every hour or so to stretch, get some fresh air, or do a quick meditation.
In conclusion, as an entrepreneur in the early years of growing your online coaching business, getting organised is essential to avoiding procrastination and achieving success. By creating a schedule, breaking tasks into small steps, getting everyone out of your head and onto paper, eliminating distractions, and taking breaks, you’ll be well on your way to becoming a productivity powerhouse.
Remember, it’s not about working harder, it’s about working smarter.
p.s If you’re ready to take your coaching business to the next level and you want an experienced “been in the trenches” coach and mentor to guide you every step of the way then let’s have a conversation! Book a strategy call with me today and let’s discuss how you can make your dream coaching business become your reality. Book Your Call Here: https://sanaefloyd.com/contact-sanae/